Missed CIPC annual returns, outdated director records, and unfiled resolutions are the quiet compliance killers that catch business owners by surprise — usually just when they are trying to sell the business, open a bank account, or qualify for a tender. PBS Chartered Accountants Inc provides full company secretarial and CIPC services in Nelspruit (Mbombela) for companies and close corporations across Mpumalanga and Limpopo.

Company secretarial work is not glamorous but it is foundational. Your Memorandum of Incorporation, share register, director details, and annual returns form the public record of your company — and everyone from SARS to your bank to a potential buyer checks them. At PBS, company secretarial is handled as a professional service, not an admin afterthought, and it sits alongside our tax and audit work so compliance stays joined-up.

PBS Chartered Accountants has served the Mbombela community from our offices at 17 Murray Street, Mbombela since our founding. In 2023, we expanded to Hoedspruit, Limpopo, extending our secretarial services across the broader Lowveld. Whether you are registering a new company, restructuring an existing one, or cleaning up years of missed filings, call 013 752 6280 for a quote.

What Do Company Secretarial & CIPC Services Cover at PBS?

Company secretarial compliance is a moving target — every director change, share transfer, address update, and resolution must be captured and, where required, lodged with CIPC. Miss enough of these and your company can end up deregistered. At PBS we maintain the full statutory record, file everything on time, and keep your company in good standing with CIPC and SARS.

Here is what our company secretarial and CIPC services include:

CIPC Annual Returns

Every company and close corporation must lodge an annual return with CIPC and pay the associated fee. We calculate your fee, file the return, and send you the proof of submission. Missed annual returns can cause deregistration, so this is one of the most important recurring compliance obligations we handle.

Company Registrations & Name Changes

Setting up a new private company (Pty) Ltd, non-profit company (NPC), or personal liability company? We handle the full registration — name reservation, MOI drafting, CIPC filing, share issue, director appointments — and deliver your CoR14 (Memorandum) and CoR14.3 (registration certificate) ready to go.

Director & Shareholder Changes

Adding a director, removing one, changing registered addresses, updating passport numbers, or transferring shares — every change must be captured in the company records and, where required, filed with CIPC. We handle both the internal record-keeping and the CIPC filing.

Share Transfers & Allotments

When shares change hands, the paperwork has to be right. We draft share transfer forms, update the share register, issue new share certificates, and lodge the relevant returns. If the transfer triggers CGT or securities transfer tax, our tax team handles that side in parallel.

Memorandum of Incorporation Amendments

If your MOI no longer reflects how the company actually operates, or needs updating for a funding round, new shareholder agreement, or restructuring, we draft the amendments and file the updated MOI with CIPC.

Statutory Records & Minute Books

The Companies Act requires every company to keep statutory records including a share register, director register, minutes of meetings, and resolutions. We maintain these records for you, keep them up to date, and produce them on demand for audits, banks, or SARS queries.

CIPC Compliance Cleanup & Reinstatement

If your company has been deregistered by CIPC for non-compliance, or has years of missed annual returns, we handle the cleanup. We file outstanding returns, pay the penalties, and apply for reinstatement if needed. The sooner you act, the easier the cleanup.

Direct Access to Directors & Specialists

When a secretarial question touches tax, audit, or estate planning, you are not passed between departments. You speak to a director who coordinates the answer across the full PBS team.

Why Use a CA Firm for Company Secretarial Work?

Compliance Stays Joined-Up: Your secretarial, tax, and audit records all live inside one firm. That means when a director change has a tax consequence, or an MOI amendment affects the audit, the whole picture is considered at once.

Accurate Filings on Time: CIPC penalties are small but deregistration is catastrophic — you can lose your company name, your bank account, and contractual counterparties. We file on time, every time, and alert you well before deadlines.

Statutory Records You Can Actually Rely On: When a buyer, auditor, or lender asks to see your statutory records, you want to hand over a clean, current file. We maintain that file actively, not retrospectively.

Tax-Aware Restructuring: Share transfers, MOI amendments, and ownership changes often have tax consequences. Our tax team flags them before the paperwork is filed so there are no nasty surprises.

Local Presence, CA Standards: Based in Mbombela with a Hoedspruit branch, we deliver local availability with the technical rigour of a registered CA firm. Walk-in consultations and director access are part of the service.

About PBS Chartered Accountants Inc

PBS Chartered Accountants was established in Mbombela (formerly Nelspruit), the capital of Mpumalanga, where it has built a strong reputation serving the local community and businesses across the Lowveld. Our practice has grown predominantly through client referrals — a testament to the quality and integrity of our work.

We adhere to a strict code of business ethics and moral values, and behave in a manner consistent with corporate responsibility and professional excellence. Our directors are the face of PBS — accessible, involved, and personally committed to every client relationship.

It is our exclusive intention to be the leader in the financial accounting and consulting industry in the Mbombela (Lowveld) region. We integrate honesty, integrity, and business ethics into every aspect of our work.

Company Secretarial Services Across Nelspruit, Mbombela & the Lowveld

Our company secretarial and CIPC services are available to clients across Mbombela (formerly Nelspruit), White River, Hazyview, Kabokweni, Kanyamazane, Kaapsehoop, Matsulu, and surrounding areas in Mpumalanga. Our Hoedspruit office extends the same services to Phalaborwa, Tzaneen, and the broader Limpopo province.

Whether you are registering your first company or cleaning up years of CIPC non-compliance, PBS Chartered Accountants is ready to get your statutory records in order.

Frequently Asked Questions — Company Secretarial Nelspruit

Our Professional Services

1. Accounting & Payroll Solutions

At PBS, we understand that accurate financial reporting is vital. Our accounting services cover everything from the preparation of annual financial statements and management accounts to bookkeeping and reporting for individuals, companies, close corporations, and trusts. Our payroll solutions include:

• Monthly salary processing

• SARS submissions (EMP201/EMP501)

• UIF and SDL calculations

• IRP5/IT3(a) certificates

• Payslip management and payroll reconciliations

2. Audit & Assurance Services

PBS Chartered Accountants offers independent auditing and assurance services that meet South African regulatory requirements. We ensure that your financial information is accurate and transparent—instilling confidence in stakeholders and helping you make informed decisions.

Our services include:

• Statutory audits

• Independent reviews

• Internal control assessments

• Agreed-upon procedures and reports

3. Corporate Governance & Secretarial Services

Running a compliant business is essential. Our team handles all statutory duties and secretarial responsibilities, including:

• CIPC company registrations and amendments

• Share structuring and shareholder agreements

• Preparation of board resolutions

• Annual return submissions

4. Strategic Business Advisory

From start-ups to established enterprises, our advisory services help you identify risks, uncover growth opportunities, and plan for the future. Services include:

• Business valuations

• Financial forecasting and budgeting

• Mergers and acquisitions

• Restructuring and turnaround strategies

• Strategic planning for expansion

5. Fiduciary & Estate Planning Services

Protect your wealth and legacy with PBS. We assist clients with:

• Drafting wills and setting up trusts

• Acting as executor or trustee

• Estate planning for tax efficiency

• Beneficiary tax planning

• Deceased estate administration

6. Taxation Services

Our tax division ensures full compliance with the South African Revenue Service (SARS), while helping you minimise liabilities. Services include:

• Income Tax, VAT, and PAYE registrations

• Tax returns for individuals, businesses, and trusts

• Tax planning and restructuring

• Dispute resolution and SARS negotiations

• Provisional tax calculations

7. Financial Planning & Investment Solutions

Partnering with Anchor Capital, a leading wealth management firm, we provide access to tailored local and offshore investment solutions. Services include:

• Retirement and pension planning

• Portfolio management

• Offshore trusts and investments

• Wealth preservation and growth strategies

PBS Chartered Accountants is the Best Accounting Company in Hoedspruit | Limpopo, trusted for delivering expert, ethical, and tailored financial services. From detailed tax planning and SARS compliance to business advisory, estate structuring, and investment support, our team simplifies complex accounting concepts to help you make confident financial decisions.

With offices in Hoedspruit and Mbombela, we serve clients across Limpopo, Mpumalanga, and South Africa, providing national-level service with a local touch. Whether you’re launching a start-up, managing a growing enterprise, or planning your personal wealth strategy, PBS Chartered Accountants is your reliable partner in financial success.

Let us help you grow, protect, and manage your wealth—get in touch today.